Privacy Policy

WHAT WE COLLECT

Through website providers (such as Squarespace) and third-party analytics services (e.g., Google Analytics), we may collect and temporarily store standard internet log information, such as:

• Your IP address

• Date, time, and geographic location of access

• Referring website address

• Browser and device type

Visitors also have the option to voluntarily provide personal contact information (e.g., name, email address) when signing up for newsletters, submitting forms, or engaging with certain website features.

HOW WE USE YOUR INFORMATION

Apis Mental Health & Grief Counseling PLLC uses collected data for the following purposes:

• Website Optimization: To evaluate usage patterns and improve the functionality, performance, and content of our website.

• User Communication: To respond to inquiries, send requested information, newsletters, and updates related to our services and mental health resources.

• Outreach & Education: To inform users about events, services, and resources aligned with our clinical mission and community-based work.

• Legal Obligations: We may disclose certain data if required:

• To comply with applicable laws, subpoenas, legal processes, or governmental requests

• To enforce our Terms of Use or protect the rights, safety, or property of Apis Mental Health & Grief Counseling PLLC, our clients, or the public

• As part of an investigation into suspected fraud, abuse, or security threats

We do not sell your personal information—such as your name or contact details—to third parties for their own marketing purposes.

USE OF COOKIES & TRACKING TECHNOLOGIES

We use cookies and similar tracking technologies to enhance user experience and gather data about site interaction. Cookies are small data files stored on your device that help recognize repeat visitors and improve website navigation.

Some cookies may also be used for:

• Heat mapping or analytics

• Retargeting ads (with user consent, if applicable)

• Functional improvements and session optimization

You may manage or disable cookies in your browser settings. However, please note that some features of our website may not function properly if cookies are turned off.

YOUR RIGHTS & CHOICES

You may unsubscribe from emails or newsletters at any time by contacting jennifer@apismentalhealth.com.

You can also:

• Clear cookies in your browser

• Set your browser to block all cookies or notify you when one is being sent

Please note that disabling cookies may limit some of the functionality of our website.

SECURITY MEASURES & ONLINE PRIVACY

Apis Mental Health & Grief Counseling PLLC is committed to protecting the confidentiality, integrity, and security of your personal and health-related information. In accordance with applicable laws, including the Health Insurance Portability and Accountability Act (HIPAA), we implement reasonable administrative, physical, and technical safeguards to protect the data we collect.

All information you provide is stored on secure servers in controlled environments. Our website employs Secure Socket Layer (SSL) encryption to protect information transmitted electronically. Access to personal information is restricted to authorized personnel only, and we regularly review our security protocols to ensure ongoing compliance and effectiveness.

We may engage third-party service providers (such as website hosts, scheduling platforms, or analytics tools) to support business operations. These third parties are carefully selected and required to maintain appropriate confidentiality and security standards. In cases where protected health information (PHI) is involved, we maintain Business Associate Agreements (BAAs) as required by HIPAA.

Despite our best efforts, no method of electronic storage or transmission is completely secure. Therefore, while we strive to protect your information, we cannot guarantee its absolute security. Please note that communication over the internet, including email, may be susceptible to unauthorized access or interception. 

HEALTH INFORMATION & HIPAA COMPLIANCE

Apis Mental Health & Grief Counseling PLLC is committed to safeguarding your protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable Minnesota privacy laws.

This website is primarily intended for general information and communication. Do not use this website or its forms to share sensitive or confidential health information.

If you become a client of Apis Mental Health & Grief Counseling PLLC, your PHI will be handled in accordance with HIPAA and a separate Notice of Privacy Practices will be provided. That notice describes how your medical and health information may be used, disclosed, and how you can access it.

If you have questions about how your health information is handled or would like a copy of our HIPAA Notice of Privacy Practices, please contact Jennifer Apley at: jennifer@apismentalhealth.com

THIRD-PARTY LINKS & EXTERNAL SITES

Information on our site, including any referenced services, resources, or third-party links, is provided for informational purposes only and should not be considered an endorsement unless explicitly stated.

If our website links to other sites, please be aware that we are not responsible for the privacy practices or content of those third parties. We encourage users to read the privacy policies of any website that collects personal information.

CHILDREN’S ONLINE PRIVACY (COPPA STATEMENT)

Apis Mental Health & Grief Counseling PLLC does not knowingly collect or store personal information from children under the age of 13. Our website and services are intended for adults 18 and older. Please refer to the “Intended Audience and Children’s Online Privacy” section of our Terms of Use for more details.

POLICY UPDATES & ADDITIONAL INFORMATION

Apis Mental Health & Grief Counseling PLLC reserves the right to update this Privacy Policy at any time. Please revisit this page periodically for the most current version.

We respect your privacy and understand that visitors may have concerns about how their information is handled. Our goal is to maintain your trust by safeguarding your personal data with care and transparency.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:  jennifer@apismentalhealth.com